Behind every business owner that runs his or her business effortlessly – is a mobile ERP software that does the heavy lifting for them.
All Enterprise Resource Planning (ERP) software has clear benefits for any organisation.
Such an application allows for seamless collaboration, improved client services and high-performance data analytics.
Yet not too long ago, these solutions were only possible via desktop or external hardware.
But with the development of cloud-based platforms – more founders, managers and decision-makers in an organisation have been migrating to mobile solutions for maximum accessibility and flexibility.
What is a mobile ERP software?
You browse Facebook on mobile. You upload Instagram pictures through your smartphone, and you set your reminders there – so you basically manage your entire life with just a few taps.
Why not run an entire business from your smartphone too?
The logic of mobile ERP apps is one that keeps you connected to your organisation 24/7 (and not just when you have access to a desktop).
That means guaranteeing day-to-day operational efficiency. Even when you’re away on vacation, on the commute home or when you need to access something urgently from any corner of the world.
But this goes above and beyond just accessing. With mobility-first ERP, users get to create documents and other forms of business information too. These equal creating invoices, adding a purchase order form, adding a new supplier to your list – and many more.
Using ERP systems on mobile doesn’t mean that you have to compromise on features. Any solid interface would allow for real-time access with iOS and Android capability, so it feels reflects exactly what you can get done via a desktop or laptop.
How does an ERP system work?
ERP solutions have many versatile functions depending on the type of business they’re being fitted for.
Product-based companies might require software that’s heavy on inventory management in multiple warehouses.
When it comes to service-based companies (accounting or legal firms, etc.) – they might require a different approach. These include accounting services and customer relationship management (CRM).
Something like Enterpryze on the other hand provides a more common ground for diverse industries.
(That’s because we adopt a Maturity Model approach to develop all our solutions – so that you always have the option to add more features to your business should your demands grow.)
But in essence, every solid ERP works to extract data from a certain source and aggregates data into a central database.
All so users with the right access can view multiple forms of data side-by-side in line with their organisation’s performance.
Why do companies use it?
Besides mobility and ease-of-use, mobile ERP software exists for streamlined communication.
That’s the shorter explanation, anyway.
To elaborate – ERP acts as a powerful guide for decision-makers, business owners and executives to see the bigger picture of their company in a tap.
Companies commonly use ERP software to view their overall performance, gain real-time insights, manage their financial health, keep track of inventory and manufacturing, and even reduce unnecessary manual work by automating certain facets of their business.
And why is this necessary?
The simple answer is the most obvious one.
Business regardless of size wants to reduce operational costs.
And if a company continually must deal with human error from too much manual work or choosing the wrong (and expensive) supplier or reduced customer satisfaction from delayed supplier orders – then your bottom line gets significantly lesser.
SMEs -even though they deal with a smaller workforce- will find that ERP too gives them a greater competitive edge in their industry as they have access to comprehensive data and make more informed decisions.
Is there a difference between CRM and ERP?
CRM and ERP solutions have similar goals; which is to compile data to foster greater productivity and boost performance in an organisation.
Yet, there are significant differences between their specific functions.
An ERP carries out functions to: –
- Monitor inventory management
- Keep track of the entire supply chain from order to sale
- Keep supplier data (purchase orders, invoices sent and received, etc.)
- View overall financial health of a company
- Track human resource efforts into each business process
- Collaborate with users across a company
- Automate business processes such as sending invoices, receiving payment and more.
On the other hand, CRM software would: –
- Monitor leads from various marketing campaigns
- Track the journey from potential lead to customer
- Create purchasing behaviour data reports
- Store relevant business contacts
- Automate the day-to-day operations of telemarketers, salespeople, customer service team on behalf of your company, etc.
So, while each software is a platform for aggregated data, reporting and automation – ERP focuses on business operations (inventory management, etc.)
All the while, CRM is more suitable for companies looking to manage sales journeys or tracking leads.
Is there a difference between ERP and accounting software?
True to its name, accounting software focuses on financial management before anything else.
Here’s what you can do with a solid accounting solution: –
- Create and send invoices, either from desktop or mobile devices
- Access Chart of Accounts, Profit & Loss, Balance Sheets, and more documents that give powerful insight to a company
- Connect your bank account to your dashboard – viewing live bank feeds
- Set up customer and supplier records
- Perform auto-matched bank reconciliation
- Switch between several international currencies to ensure uniformity
Usually, accounting software is the stepping stone for small businesses before they migrate to more comprehensive solutions such as ERP or CRM.
Yet, there are options to combine all three functionalities (if you’re searching for maximum productivity and affordable software cost.)
Enterpryze’s ERP is an example of an all-in-one business solution that doesn’t just provide ERP features – but CRM, customer service management and accounting as well.
It’s an end-to-end solution that doesn’t just reduce the costs of having multiple platforms but includes robust features that allow you to integrate with banks and other tools to seamlessly manage all operations.
Small businesses tend to start out with basic accounting features, yes.
But having ERP software such as Enterpryze’s solution allows businesses to handle their growing demand for sales volume management, customer service, and inventory across multiple warehouses when their company inevitably starts to scale.
What are the types of mobile ERP systems?
- General ERP systems. A generalist approach to mobile ERP applications. This usually includes systems that can be used by both individuals (freelancers, service-based contractors, etc.) and small businesses to manage basic operations.
- Small Business ERP. Small businesses don’t need the exhaustive capabilities of a business with international offices, or thousands of staff (unlike multinational companies.) Therefore, this type of mobile ERP solutions come with a laser-targeted set of features; all done to make the software more affordable and relevant to the day-to-day operations of a small business or startup.
- Vertical ERP. Vertical ERPs are industry-specific solutions fitted for a company’s niche. Such software is usually developed and customised according to the focused demands of a company – which make them more expensive.
Which industries need mobile ERP?
Both product and service-based industries will benefit from accessible ERP mobile technology.
Commonly, this is used by: –
- Retail businesses (fashion and clothing, wellness products.)
- Manufacturing factories.
- Professional contractors (individual freelancers.)
- Construction and development.
- Industrial services.
- Service-based physical businesses (salons, etc.)
- Professional firms (legal, accounting firms.)
- Healthcare (clinics, pharmacies, small hospitals.)
Benefits of using mobile ERP
At its core, mobile ERP software improves business performance.
But here’s a closer look at the pros of switching to a mobile ERP application.
- Cloud-based solutions. Adopting a cloud-first approach is a step in the right direction for more simplified operations. Here, you get to experience predictive business reporting, easier collaboration with users and 24/7 accessibility through applications. Cloud-based ERP is inexpensive considering all your data is stored online in remote servers – so you don’t need to invest in building a whole new infrastructure for your company.
- Higher performance data reporting. There’s no need to wait till you sit down in front of your work desktop. Mobile ERP feeds you vital business information into your dashboards. Armed with this, business owners get to make better-informed decisions with all the data on hand, and in much lesser time.
- Multiple location tracking. Mobile ERP allows for a bird’s eye view of your warehouses, business locations (physical retail shops, branches, etc.) while you filter your most productive locations from the underperforming ones. From the comfort of one’s home, decision-makers in a company get to plan out vital projects, execute budgets according to the data they’re presented with and detect issues as soon as they happen.
- Encourages greater employee productivity. An ERP mobile app works for more than just business owners or C-suite executives. Employees from different departments and disciplines are also able to manage their time better in between projects with ultimate flexibility. For instance, they can view whether their purchase order has been confirmed by their managers, or track and rectify errors much quicker on their smartphone. This significantly reduces turnaround time for important documents and increases productivity.
Why should you choose a cloud-hosted mobile ERP app?
Besides the clear benefits of flexibility coupled with reduced cost, cloud-hosted mobile ERP software is the way to go if you’re looking for these factors too: –
- Protected data, increased security. Regardless of whether you’re accessing your ERP account from a mobile app, web browser or desktop – the good ones are encrypted with state-of-the-art security. The benefit of managing your daily operations on the cloud is that all user activity is tracked, automatically backed up and protected against malicious external attacks.
- Easier migration and updating. This means that you don’t need to switch to another platform when your business’ demands and workforce grows. Upgrading to another system is costly (think onboarding, maintenance fees, migrating your data, etc.) so you should always choose a solution that can scale with you.
- Dedicated service. Traditional or built-from-scratch mobile ERPs aren’t just costly; they come with hidden service loopholes. Most of the time, -and because these ERPs are so specific- they require a trained specialist to visit your business onsite should there be any scheduled maintenance or purchase additional support packages. Else, your organisation needs to invest in a point-person to learn the complex features of said ERP – and that’s exactly as time-consuming as it sounds. With mobile cloud-based ERPs, you get access to their dedicated service team during normal business hours, the chance to view free resources (video tutorials, blogs, guides) if you should encounter an issue.
The high value of a mobile ERP integrated software
ERP systems are much more innovative now from what they used to be.
No longer is a business owner or their organisation forced to adapt to static features and a desktop-only interface.
With the availability of the cloud, real-time access, added integrations, collaboration and protected encryption is made possible.
When it comes to mobile ERP apps, Enterpryze’s all-in-one solution gives business owners unlimited power in their back pocket.
Join founders, managers, owners, accounting professionals and more when you register for Enterpryze’s 30-day free ERP trial.